All-in-one software: Data and Transaction management in Virtual Data rooms

Making the right decisions requires up-to-date and reliable information. Virtual Data Rooms are used to retain and manage data in modern computer systems. In this article, more about it.

The purpose of using Data Rooms

In the information age, various data are continuously produced and collected in the course of human activity. People and organizations need up-to-date data to meet their daily challenges. The collected data is used to obtain information. Modern information systems are based on databases. Databases are involved in almost all areas of our life: in educational institutions, in business or manufacturing management, in banking, in solving scientific, engineering, and medical problems. Databases have arisen out of the need to manage large amounts of information in an organized and efficient manner. 

Virtual Data Rooms (VDR) is a kind of database. It is a system that implements automated collection, processing, and manipulation of data and includes technical means of data processing, software, and related personnel. The purpose of any information system is to process data about objects in the real world. In the broad sense of the word, a database is a collection of information about specific objects of the real world in any subject area.

VDR is a new milestone in the development of corporate cloud services and one of the fastest-growing business segments in the field of data storage and exchange. Virtualization technology has been used in the market for more than a year and is spreading rapidly in data centers and telecom operators.

Advantages of using Digital Data Room

Having a VDR has some important advantages. First, it allows multiple applications or users to share data in the database. Second, it combines the views of different users’ data into a single universal data repository.

  • The advantages of using the VDR include the following:
  • Improved data exchange. Data Room helps create an environment in which users can access managed data;
  • data security. The more users access the data, the higher the risk of a security breach. The data room setup ensures compliance with the privacy and data security policy;
  • improved data integration. Greater access to well-managed data provides an integrated view of an organization’s operations and a clearer picture of the big picture;

Currently, VDRs accompany the activities of companies in other areas, from providing information to partners of investment funds to obtaining certificates for medicines, that is, wherever it is necessary to provide convenient access to confidential information for a certain period of time to a certain circle of people who may be friends. thousands of kilometers from a friend

How does it work?

VDR allows you to manage the lifetime of your documents. This function is useful in the case when the document transferred to the general access contains information that will lose its relevance after a certain period of time, or the project team gets access to the document, from which this access should be revoked after the completion of the project.

Some solutions, such as the Vaultize virtual data room, allow you to place a document in a secure micro container, which is similar to AD RMS and only then allow an external user to download it. Thus, the document is protected not only at the delivery stage, until the moment of its first opening, but also throughout its entire existence. The most interesting are those solutions in which, in addition to the date of opening and loading documents from the virtual data room, information about who and when opened the protected document is logged.